This guide will show you how to set up your grade center for Grade Import to Workday.
Important: Important: This guide requires that you have a configured Overall Grade Column.
Part 1: Set & Your Grade Schema
The first crucial step of importing your grades is to check your Grade Schema to ensure the proper letter grades will be sent over to Workday.
1. Access your Gradebook and click the Settings Cog.
2. Click Manage Grade Schemas.
3. Check the existing Grade Schema (named Letter). Edit the existing grading schema or copy/add a new grading schema if necessary (if you need to use more than one grade schema in a course).
Ensure that the grade name matches one of the left columns listed below.
| Traditional Grade Course |
|---|
| A |
| B |
| C |
| D |
| F |
| Pass / Fail Course |
|---|
| P |
| FL |
| Satisfactory / Unsatisfactory Course |
|---|
| S |
| U |
Part 2: Ensure Overall Grade Uses the Correct Schema
It is important to ensure your Overall Grade Column is configured to display the correct schema. If you skip this step, Workday may receive the wrong letter grade.
1. Return to your Gradebook and click the Settings Cog.
2. Scroll down and click Manage overall grade settings.
3. Check the drop-down to make sure it matches the schema name, part 1.
Part 3: Make Sure All Blackboard Grades Are Posted
It’s important to make sure that all grading is done and posted. View your overview tab to check your Gradebook Status.
1. Click Gradebook and the Overview tab.
2. Check to make sure there are no submissions that need grading, and Post grades by clicking Post Now for each unposted activity.
shows that there are no submissions
Part 4: For Students with an Incomplete
You should not send a letter grade to students that you want to record as an incomplete. To help you avoid this, you can annotate a student’s grade with an “I”. This will ensure that a grade isn’t recorded in Workday when grades are pushed, and it will make it easier for you to record an incomplete within Workday instead of going through a more complicated grade change request process.
To input the “Incomplete” grade annotation, complete the following steps.
1. From your course, click Gradebook and then click Grades.
2. Click the Overall grade pill next to the student who needs the “I” annotation and then click “I incomplete”
Note: If you do not see the option to click “I incomplete” reach out to BlackboardHelp@uams.edu.
Part 5: Send Grades to Workday
Now you’re finally ready to send your course grades to Workday.
1. From your course Content page, navigate to the Details & Actions menu and click Books & Tools.
2. Click Grades to Workday
3. Click the Checkbox then Click Extract Grades.
4. A pop-up will appear; click Extract Grades.
5. A success message should appear at the top.
6. There may be a delay for your grades to appear in Workday Grade Roster. Check after 24-48 hours. We are working on a scheduling process that should speed this up in the future. If the grades do not appear in Workday, reach out to eLearning@uams.edu.
Part 6: Review Grades in Workday to Confirm Accuracy
To check the Final grade in Workday for Accuracy, complete the following steps:
1. Login to Workday
2. On the Global Navigation Sidebar hover over Teaching and Advising.
3. Select Faculty Teaching & Advising from the dropdown list.
4. In the Academic Period textbox type your institution’s acronym, the academic period, and academic year. For example, UAMS Fall 2025. Then press enter.
5. Select the desired Academic Period or Periods.
6. After selecting the needed Academic Period(s), click anywhere on the screen and then click the OK button.
7. Select the Faculty Instructor tab.
8. Under Grading select Assign Student Grades for Student Course Section.
9. Click into the Student Course Section field and select My Assigned Course Sections from the dropdown list.
10. Select the appropriate Academic Period from the dropdown list.
11. Select the appropriate Course Section from the dropdown list.
12. Click OK.
13. Review the Final Grades to ensure they match what you intend.
