How to Add Descriptions to Document Images | UAMS Educational Development

Ally is an accessibility checker software integrated with Blackboard. In this document, we will show how to add alt text to a Word document image, a feature required for accessibility compliance.

1. Locate the document in the course content. The Ally accessibility indicator is displayed next to the document for the instructor. Click on the indicator to open the ally report for the respective document.

The accessibility indicator displays next to a content file.

Note: the students do not see the Ally indicator.

2. Ally will display the document name and its overall accessibility score. Click on All issues.

Click All issues on the accessibility window.

Note: Ally accessibility scores range from Low to Perfect.

Image showing Ally's accessibility scores ranging from Low to Perfect.

For more details see the Course Accessibility Report Guide.

3. In this file we will address the issues related to document images that are missing a description. Click the chevron for the options menu of this issue.

Click the chevron next to the images issue.

Note: the image(s) with the missing description will be outlined in the document.

4. Ally provides information about the image missing description:

Ally provides information on what the missing description issue is and how to add image descriptions.

a. What this means provides an explanation for the issue and its importance for accessibility. Click the top right X button to return.

All provides information on what an image description is.

b. How to add descriptions provides information on how to add the missing image description.

If you do not have the original document, you may consider replacing the document.

If you have the original document, click Yes.

Ally provides information on how to add image descriptions.

We will use Microsoft Office 365 to edit the document (recommended UAMS version).

Select the information for the software you need to use to provide image descriptions.

Ally will provide detailed information on how to solve the respective issue.

5. Once you opened your document using Microsoft Word use the Review/Check Accessibility button. Click on the Missing alternative text option and add the image description.

Microsoft Word provides information about adding image descriptions on the Review tab.

6. Save the file using the desired format and upload the new file using the Browse button.

Upload the fixed file on the Ally window.

7. The accessibility score will update.

Please let us know if you need more information about Blackboard Ally at BlackboardHelp@uams.edu