How to Deploy an Enterprise Survey | UAMS Educational Development

After you create a survey, you can deploy it. Through this process you will send the survey out to participants.

1. In the course menu, select Tools. Click on Enterprise Surveys to open the tool.

Image of base navigation menu with an arrow pointing to Tools.

2. Hover your mouse over the survey and click the chevron ( ) for the options menu then click Response Periods.

Image of a survey with the drop-down chevron expanded displaying the option for Response Periods.

3. Click Create Response Period on the Respond Period Page.

Image of response periods with circle encompassing Create Response Period.

4. Use the appropriate naming convention to enter the Response Period Name and click Save and Continue.

Important Note: It is important to appropriately name your response period based on established naming conventions, so you can easily retrieve the results.

Image of Information for Response Period. The name of the response period is encircled and an arrow points to the Save and Continue button.

5. On the Select Recipients page click Find Courses.

Image of the Select Recipients area with a circle encompassing Find Courses.

6. In the pop-up, use the search bar to find the course you wish to deploy the survey. Click the checkbox beside the desired course and click Submit.

Image of the pop-up with a circle encompassing the Search area. Another circle encompasses the check box next to the course name and an arrow points to the submit button.

7. Click Calculate. The number that appears should match the number of recipients that you expect to survey.

Image of the calculate area where a circle encompasses the Calculate button.

8. After Approximate Recipients has displayed click Save and Continue.

Image of the calculate area post calculation. An arrow points to the Save and Continue button.

9. Check the box by Email then click Save and Continue.

Note: You have the option to change the default email message on this page.

Image of Notification Methods. A circle encompasses the Email check-box and an arrow is pointing to the Save and Continue button.

10. On the Scheduling page you can set your survey start dates, end dates, and automated survey reminders. These settings will depend on your unique requirements.

The following screenshot shows an example of a survey that will last one week.

Note: Do Not Check Release Survey Results. This will share the results with all course instructors. Instructor do not need to see other instructor’s evaluations

11. Click Save and Exit. The button may say Save and Send Now if you set the survey to send now.